In our Management Support Services we offer provisioning of personnel trained in various fields like general liaison, with dealers/vendors or local authorities. Reception personnel, mail room attendants, office runners/peons, catering personnel for in-house canteens and various other personnel to carryout daily tasks effectively. The general works includes the under-mentioned tasks.
- Air & Railway ticket booking or cancellation.
- Arranging Conferences inside the premises.
- Arranging cabs for office staff members.
- Arranging Pick up & drop facilities for guests.
- Hotel booking for guests / arranging guesthouse facilities.
- Coordinating with Facilities Management team for any office support.
- Mobile/ telephone/electricity /water bill collection and deposition.
- Coordinating with Administration for staff routine problems.
- Petty cash handling.
- Greet Visitors and seat them.
- Guide them to the meeting rooms or conference or relevant employee.
- Avoid making visitors wait long, inform and remind the concerned individual about the appointment.
- Ensure the right ambience is maintained at the reception.
- Arrange all newspapers, magazines, etc.
- Ensure that cleanliness is maintained at all times with the help of the cleaning department.
- Collection of proximity cards or visitors slips before the visitor leaves the reception area.
- Preparing necessary displays.
- Prepare monthly reports on Visitor details etc.
- Check and compare bills for newspapers, magazines and co ordinate for necessary payments
Mail Room Attendant :
- Arrange for timely collection and delivery of mails/documents.
- Maintain records of incoming and outgoing mails.
- Arrange for proper segregation of mails and distribute in departments.
- Ensure safe and secure packaging of parcels.
- Coordinate with the courier company for timely pick up of documents and follow up & tracking of mail if required.
- Randomly checking timely deliveries of the documents to the destination by the courier company.
- Assist in negotiating contracts with Courier companies.
- Prepare details and billing amounts for courier companies.
- Check invoices of courier companies and advise for payments.
- Ensure that cleanliness is maintained at all times in their respective blocks with the help of
- the cleaning department.
- Do all the assigned work given by their respective blocks personnel i.e. getting papers Photostat, delivering mails to the departments, collecting mails from mail room etc.
- Serving Beverages.
- Arranging & serving breakfast, lunch & dinner.
- Refilling beverages vending machines.
- Cleaning of pantries with help of housekeeping personals.
- Up-keep of cafeteria, serving food & beverages
- Prepare details of consumables of beverages vending machine.
- Coordinating with supplier for requirements.